Minutes 09.08.11

DATE :  9/8/2011
PEOPLE PRESENT
Martha Van Winkle, Joseph Samaniego, Juan DeLuna, Christy Benefield, Linda Robnett, Francisco Gonzalez, Gaston Rivera, Joe & Vicky Mendoza, Gabriel Hopkins, Tobias Schneider
 
Motion to start meeting at   6:50   p.m.
1 st by: Juan DeLuna 
2nd by:  Joseph Samaniego
 
READING OF SECRETARY’S MINUTES:   The minutes of the meeting held on 5/5/11 were accepted with no changes made.
1 st by  Joseph Samaniego
2nd by   Juan DeLuna
 
TREASURER REPORT:
$ in Checking. $ 500.81
$ in Savings   $ 24,566.75
Hi Yield Money Market Account: $ 1,056.52
 
Christy said she also has an aging report for delinquent accounts waiting for board approval for all accounts over $200.00 – current balances to be emailed to Tanis Duncan for further collection. We were able to collect $200 each from two properties in foreclosure that changed titles, but we lost the delinquent amounts due to foreclosure.  Currently one property is pending foreclosure status. We waived $45 in late fees for Stuart Gopen and Gus Rivera due to loss of one check and funds deposited in the wrong account for the other. It was agreed that we need to collect fees from homes that go into foreclosure. When an owner is delinquent 3 months in a row our lawyer must be notified to start the process for collection. Currently only one signature is needed on Board checks. Gus felt that should be changed to require two Board member signatures on each check.  
 
PRESIDENT REPORT:
 
Joseph reported that Tobias Schneider volunteered to revamp our website. A lot of work has been done in the pool area but two more roofs need to be replaced. Linda informed Joseph that she has a roofer she can recommend. The materials are expensive, it should cost $1,800 to do both roofs. The RV that has been parked in the guest parking lot since May is still sitting there, still for sale. The Board members agreed it is time to have it removed. Martha will send a letter to the owner notifying him that it must be removed within a week or it will be towed. Joseph said he would like the HOA to have signs posted regarding the speed limit, no trespassers, etc.
 
COMMITTEE REPORTS
 
Pool Committee –  A new trench was dug for electricity in the pool area. The cost was $100. Everything is now running properly in the area. At the previous Board meeting, a need for pool rules to be posted was agreed upon. The rules have not been posted. Joseph found glass bottles in the pool area. Homeowners may call the sheriff to report trespassers, especially vandals in the area. The sheriff responds when we call. Joseph reported that 3 or 4 vandals were recently arrested on our property. The bathrooms by the pool have been vandalized. A recommendation was made to open them in the morning and lock them each night but people still feel they will be vandalized no matter what is done.
 
Landscaping/Irrigation Committee –  No discussion on this item.
 
New Business –  By unanimous vote, Tobias Schneider was elected to serve as president of the Presidio Villas HOA. His term begins immediately. Joseph will remain on the board as a member at large. Also, by unanimous vote, Juan DeLuna was elected to serve as the board Treasurer. He will get the materials and paperwork from Christy and gradually take on the position. His target date for the official takeover of the books is October 1, 2011. He will notify Martha when this transpires. Christy will also remain on the board as a member at large. Gabriel Hopkins will remain on the board as Vice-President and Martha Van Winkle will retain the position as secretary of the board. Gabriel offered to work out a budget with Juan. The new board will convene on Thursday, September 22 at 6:15 p.m. to discuss board job descriptions and the direction of the board. The next full board meeting will be on Thursday, October 29, 2011 at 6:30 p.m.
 
 
Motion To: Adjourn meeting  at  7:50  p.m.
1st by:  Joseph Samaniego
2nd by: Juan DeLuna
Vote:  Everyone Approved